Online Submission
Instructions
LAST UPDATE: September 12, 2002
See the Call for Papers for general submission guidelines.
Submission deadline has expired
CONTENTS
INTRODUCTION
This is a working document describing the electronic submission procedure for the NESSIE Third Workshop. All electronic submissions must be submitted through the web interface (no email or ftp); they must be in printable PostScript form and arrive by Wednesday, September 18, 2002, 23:59:59 MET. The server will begin operation on July 14, 2002.
Questions about the submission process may be sent to Louis.Granboulan@ens.fr.
To upload your submission, you will need to use a RFC 1867-compliant browser. Following browser are compliant:
- Netscape 3.0 (or later)
- Microsoft Internet Explorer 4.0 (or later)
- Microsoft Internet Explorer 3.0 with a special file upload add-on (patch) available at www.download.com (search for upload patch).
Because of the experimental nature of the software, and because "good" postscript files can fail to print on "good" postscript printers, the program committee cannot assume responsiblity for technical problems, although we will do our best to make sure that no such problems occur. For this reason we request that you submit your paper as early as possible.
In addition, please keep in mind the following:
- When you send in a submission, the server generates an MD5 "receipt"
for the submission. In case of serious server error, this lets you "prove"
to us that the submission arrived. We strongly recommend that you keep
your original PostScript file until after the deadline so that it can
be used in conjunction with the receipt for verification.
You can also compute a md5-checksum of your original file and compare it against the "receipt" to be sure that we have received your submission without errors. On most UNIX-platforms the programmd5sumshould already be installed. On Windows-platforms there exist versions of this program, too (see, e.g., "Cygwin" together with the "textutils"-package at http://sources.redhat.com/cygwin/ or "GNU utilities for Win32" at http://www.edv.agrar.tu-muenchen.de/~syring/win32/UnxUtils.html). - Withdrawals before the deadline can be done using the electronic submissions system (for papers that have been submitted electronically); please see the section basic procedure for details. Withdrawals after the deadline will need to be arranged through the program chair.
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FORMATTING THE PAPER
To submit your paper electronically, you must convert your paper into PostScript, conforming to the Document Structuring Conventions (DSC) using A4 sized pages. Pages should appear in ascending order. You should use standard PostScript fonts (not every printer has, for example, Transylvania-Gothic-Bold) or at least embed the fonts in the PostScript file.
Letter paper size is not allowed!
It does not suffice that your text fit on the appropriate area: If your PostScript file specifies letter format (you can usually check this yourself by looking at the header of the file) it causes difficulties for many European printers. It is also important that your file conform to the document structuring conventions, or your paper may not be processed correctly.
If you use dvips, the appropriate command is
If you use another mechanism for generating PostScript, please contact your technical support people.dvips -t a4
The submissions server has a test print feature for testing papers for printability. We strongly recommend using it, especially if you have not used this software before or are using a new document preparation package. However, the submissions server can not detect papers that are legal PostScript but violate the DSC conventions. Also, this test service will be turned off 24 hours before the deadline to reduce the load on the server during the critical period.
Does my postscript file conform to the document
structuring conventions?
Our experience is that most, but not all postscript files produced today
conform to the document structuring conventions (DSC). DSC files have header
information specifying such information as the number of pages, the ordering
of the pages and the paper size (and many other optional comments as well).
Here is an example of the beginning of such a header:
Pages begin with a line of the form%!PS-Adobe-2.0 %%Creator: dvipsk 5.58f Copyright 1986, 1994 Radical Eye Software %%Title: coloring.dvi %%Pages: 15 %%PageOrder: Ascend %%BoundingBox: 0 0 596 842 %%EndComments %DVIPSCommandLine: /usr/local/bin/dvips coloring.dvi -o ...
If your paper looks like this, you are probably in good shape. To be sure, contact your systems support person. A fuller description of these conventions is given in the PostScript Language Reference Manual (second edition), Appendix G.%%Page:...
If your postscript file is not DSC compliant, do NOT attempt to manually make it compliant by inserting lines from the example! Ask your systems support person for help. Unfortunately, we do not have the resources to help you ourselves.
So you want to use Microsoft Word?
The server, and most of the people it was created by and designed for, work
in a Unix environment. Not surprisingly, those working in a Microsoft
Windows environment may have more trouble interfacing with the server. The
problems are twofold: obtaining a properly formatted PostScript file and
sending it to the server.
First, many Windows-based programs do not seem to know how to output PostScript themselves, but allow you to do so indirectly by printing the file, and using the print options. Here is one possible way to get a PostScript output from Microsoft Word.
- First, use the command "file:print" (the "print" command from the "file"
pull-down menu. At this point a dialog box pops up. Among other things, it
gives a description of the printer it is printing to. It is not clear how
important the details are, but it should be a PostScript printer if
you are to get PostScript output. Many printer drivers do not produce pure
postscript and add some printer-specific commands, which may cause trouble
when using ghostscript. We found that the Apple LaserWriter Pro 810
printer driver produces quite good PostScript and we encourage you to use
this driver to produce your submission file on Windows-platforms. This
driver comes on the windows installation CD-Rom and you can install it in
the usual way.
Note that even if you don't have this printer, you can still download and install the driver for it. Ultimately, the paper will be "printed" to a file and never sent to an actual machine.
- Then check the box labelled Print to file.
- Next, select the button entitled Properties. This opens up a dialog box call Document Properties.
- In this box, select the button entitled Options. This opens up a window called Advanced Document Properties.
- Set resolution to 600 DPI (this probably doesn't matter much). Select the option called Substitute device font for truetype font (it is unclear if this has any effect). Check the box marked page independence - this seems to be a VERY IMPORTANT option for our software to work.
- Then hit OK wherever you can until the damn thing prints. On the way it may ask you for a file name. This should be irrelevant.
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BASIC PROCEDURE
Submission
The electronic submission procedure involves filling out a Submission Form through the web
interface. The form has the following fields:
| Title: | title of document. |
| Contact: | e-mail address of a contact person for this paper. |
| Authors: | list of authors separated by "and". |
| Affiliations: | list of the respective affiliations of the authors separated by "and". |
| Paper: | full pathname of the file to be uploaded. You can use the browse button to help select the file. |
It is possible to practice submitting a paper before doing the real submission. Simply fill out all the fields and submit the form. You will receive an MD5 receipt and a unique id for the submission. Then, you can upload as many revisions as you would like using the given unique id.
Here is an example of an email you will get after your submission is received.
From: Louis.Granboulan@ens.fr Thu Jan 8 19:18:41 2000 To: researcher@earth.org Subject: Submission of "on encryption" to NESSIE Third Workshop Received Your submission has been received. Its bookkeeping information is as follows: Title: on encryption Contact Person: researcher@earth.org Authors: Researcher Affiliations: E.A.R.T.H. Unique ID: encryption.ps.38850975d19b8 Receipt: 8e86288eeeed8dcf4fb5ef76c7f22d20 Please keep this information for future reference.
Revision
The procedure for electronically submitting a revision through a Revision Form is similar to the procedure
described earlier for submission. The difference
is that you must supply a Unique ID that was sent to you via email after we
receive your original submission. The rest of the fields are the same and
are optional. Once a revision is received, an email notification will be
sent to the specified contact person. If this email address is different
from the previous contact, a notification will also be sent to the previous
contact email address.
| Unique ID: | Unique ID of this submission.This string is sent to you after we receive your submission. Later revisions of the submission must be accompanied by this string. |
| Title: | title of document. |
| Contact: | e-mail address of a contact person for this paper. |
| Authors: | list of authors separated by "and". |
| Affiliations: | list of the respective affiliations of the authors separated by "and". |
| Paper: | full pathname of the file to be uploaded. You can use the browse button to help select the file. |
Here is an example of an email you will get after your revision is received.
From: Louis.Granboulan@ens.fr Thu Sep 8 19:18:41 1994 To: researcher@earth.org Subject: Revision of "on encryption" to NESSIE Third Workshop Received Your revision has been received. Its bookkeeping information is as follows: Title: on encryption Contact Person: researcher@earth.org Authors: Researcher Affiliations: E.A.R.T.H. Unique ID: encryption.ps.38850975d19b8 Receipt: 8e86288eeeed8dcf4fb5ef76c7f22d20 Please keep this information for future reference.
Withdrawal
One can withdraw a previously submitted paper using a Withdrawal Form. You must supply at
least the unique id of the paper.
| Unique ID: | Unique ID of this submission.This string is sent to you after we receive your submission. Later revisions of the submission must be accompanied by this string. |
| Title: | title of document. |
| Authors: | list of authors separated by "and". |
A notification of withdrawal will be sent via email to the contact person.
Test PostScript File
It is possible to test printability of your PostScript file. The
server will return a message regarding the success or failure of the
printing process. However, the server does not test for full
compliance with the submission guidelines. Hence, a submission may
pass this test and still be rejected without consideration of its
merits.
We have also found that some PostScript successfully passes through the testing process, but is not printable. For example, FrameMaker(tm) generates PostScript(tm) that is only printable on a particular size of paper (if generated for A4, it will not print on letter, and vice versa). All papers must be generated for A4-sized paper. To test a PostScript file, simply fill out the name of the file in the Test Form.
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CREDITS
This software for managing electronic submissions is a collection of PHP scripts originally written by Chanathip Namprempre (cnamprem@cs.ucsd.edu) for Crypto2k and some perl scripts written by Sam Rebelsky and SIGACT's Electronic Publishing Board.
The present instruction document was greatly based on the prototype help file which accompanies the system and on the respective document which was used for WDAG'97. We gratefully acknowledge all their help.
PostScript is a registered trademark of Adobe Systems Incorporated. Unix is a registered trademark of AT&T. Netscape is a registered trademark of Netscape Corporation. Microsoft Windows, Microsoft Word, and Microsoft Internet Explorer are registered trademarks of Microsoft.
